Before you ask for a turf estimate.
You do not need a finished design to start a conversation. A little information about the space helps turn an idea into a useful project scope.
Describe the day-to-day use.
Tell the team whether you are solving a worn lawn, creating a dog run, building a green or combining several ideas. Name the most important result so the design can work around it.
Take photos beyond the lawn.
Include the access route, gates, steps, edges and adjoining areas. Show features you want to keep as well as the areas you want changed.
Flag what happens in the rain.
If water collects or moves through the yard, mention where and when it happens. Photographs taken after rain can help explain the issue. The design should account for site conditions, not just the visible lawn.
Separate essentials from extras.
A new border, lighting, planting and a patio may all be part of your idea. Identify what needs to be included now and what could be considered later so the quote reflects your priorities.
Ask what happens next.
Confirm the next conversation or site visit, what information is still needed and when a written scope can be expected. Installation timing should be agreed around the actual project and available schedule.